The amount of data that travels outside an organisation these days is significant including information that travels around with laptops and mobile devices. The question you should be asking is what steps are you taking to ensure that your data is kept safe?
First and foremost you need to ensure that you are backing up your data. Remember, it is just as important to restore some of that data on a regular basis so you know that you can actually do this! In many cases backing up a desktop or travelling laptop may not seem to make make sense, but it can if you ever need to rebuild the machine from scratch after something like a hard disk failure. Time is money and the longer people don’t have access to the tools they need to do their job the more money the business is wasting.
Beyond a good backup, what about protection for data that moves outside the organisation? This may involve configuring laptops and memory keys with strong encryption to prevent unauthorised access in the case of loss. Microsoft has its own encryption technology called BitLocker but you can also use free open source encryption like Truecrypt.
Finally, what about policies? What do you have in your business that provides guidance for users to let them know what is appropriate and inappropriate to do with data and devices that contain data? You can’t assume that people know what the best practice is when it comes to working with business information, you need to give them guidance.
Security always makes things a little more inconvenient however this is generally far less than the inconvenience of say having data about customers being stolen after a lost mobile was compromised. As they say, an ounce of prevention is worth a pound of cure.
Talk to Correct about how to better secure your information inside and outside your business. You’ll be surprised at the simple steps that can be taken to provide a whole lot more security.