Delayed sending email rule

Blog Author: Aaron Smith | December 10th, 2013

How many times have you pressed the send button on an email only to realize a microsecond later that you really didn’t want to do that? Problem is that once you press send, the email goes to the outbox and then gets delivered immediately by the efficient email server. There is however a way that you can provide a delay so that messages will remain in the outbox for a pre-determined amount of time before being sent.

You accomplish this using rules in Outlook. Locate the Manage Rules and Alert button in the backstage area of Outlook to start the rule creation wizard..


Select the option under the Start from a blank rule called Apply rule on messages I send. Then press the Next button to proceed.


Don’t select any condition, simply press the Next button.


You’ll be prompted with a warning, press Yes to continue as we want this rule to apply to all sent messages.


In the next screen select the option, defer delivery by a number of seconds. Click the a number of hyperlink and enter the number of minutes to delay messages. 2 minutes is normally a good number.

Press Next to continue


Click Next on the exceptions page.


Give the rule a name and press the Finish button.

Now any email you send will wait in the Outbox for 2 minutes. This allows you to delete or edit something you may need to.

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