5 Time Saving Microsoft Word Features

Blog Author: Aaron Smith | February 29th, 2016

If your life is anything like ours, you’re probably running around all day with multiple deadlines to meet. Don’t you wish you could save a few minutes by using Microsoft Word more efficiently?

While you may know Word inside out, here are 5 great time saving features that might save you just enough time to have a cup of coffee.

1)  Don’t Fret About Headings and Fonts – Use the Design Tab Feature)

Rather than manually changing all headings, paragraph fonts and colours, make use of the Design tab feature. If you find something you like, you can select it as a design throughout your entire document.

You can even set is as a ‘default’ is you want to re-use it for other documents.

The quick styles memory in the top ribbon will help you choose headings without changing specific font sizes and colours. There are pre-designed styles you can simply select and apply.

So you won’t need to spend time changing fonts on all headings and sub-headings.

 

 

2)  Stop Typing The Same Words Again and Again

If you type similar words or sentences often, it’s a great time saver to keep any often used words saved in AutoText. To save, all you need to do is select the text and press Save Selection to AutoText Gallery, you can paste them into your document as often as required.

3)  Review Two Documents Simultaneously With Track Changes

To compare and contrast the content of two documents go to TOOLS > Track Changes > Compare Documents.

4)  Select Text Quickly

You already know that double clicking a word will select that word.

Did you know that triple clicking will select the whole paragraph?

If you need to select a whole sentence, rather than using your mouse, simply press the CTRL key and click on a word in the sentence.

5)  Use Portrait and Landscape in the Same Document

If you are trying to incorporate diagrams and flowcharts into a report, it helps to have both portrait and landscape views in the same document. Rather than creating a new document simply to accommodate a different orientation, there is a way to add both orientations within the same document.

Select the pages or paragraphs that you want to change to portrait or landscape orientation.

Go to Page Layout > Page Setup > Click Margins and select Custom Margins.

On the Margins tab, click Portrait or Landscape. Then in the section where it says “Apply To”, just press “selected text” instead of whole document. By doing so, you will be able to incorporate a different layout within the same document.

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